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Library Commission Minutes - March 2012

CAMDENCOUNTY LIBRARY COMMISSION

MEETING MINUTES

DATE:  March 13, 2012

LOCATION: Vogelson Regional Branch Library

PRESENT:  Pat Abusi, Nancy Costantino, Joyce Ellis, Robert Weil, Linda Devlin. County Counsel:  Catherine Binowski.  Staff:  Lisa Bicking, Lauren Callahan, Karen Popelak.

The regular meeting of the Camden County Library Commission was held in compliance with Open Public Meeting Act N.J.S.A. 10:4-6 to 10:4-12.

Vice-President Costantino called for a motion to change the order of the meeting to allow the Public Portion of the meeting first since there were so many members of the public present.   The motion was presented, seconded and all commissioners were in favor of changing the order of the meeting.

PUBLIC PORTION:

Karl Walko, President of Council #10, addressed the Library Commission.  He relayed frustration regarding the progress of contract negotiations, specifically referring to the length of time that has passed since the expiration of the contracts (December 31, 2008) and the lack of progress regarding negotiations.  Mr. Walko indicated that most issues in the contract, with the exception of salary and benefits were agreed to, but no memorandum of understanding was signed.  He indicated that these and other articles in the contract were changed by management despite previous agreement after the negotiation process resumed. Mr. Walko noted that the salaries of those in his unit are not high and cited State mandated increases in payment of benefits for his members. Mr. Walko asked for the support of the Library Commissioners.

Employees Amber Pallante, South County Branch; Joanne McCarty, Business Office; Linda Dilks, Technical Services; Marge Mauer, Circulation; Lisa Derfler, Technical Services; Jennifer Druce, Haddon Township; Alice Reisman, South County; Solomon Thomas, Circulation; Eleanor Castagna, Bellmawr all addressed the Library Commission to express their frustration with the contract negotiation process.

Members of the Library Commission addressed the staff and thanked them for coming to the meeting to express their feelings and especially for the jobs they are doing for the Library System.

CLOSED SESSION:  Resolution #33-12approved closing the meeting to discuss personnel issues in accordance with C10:4-13 of the Open Public Meetings Act.

The commission meeting was open to the public.

MINUTES:  The minutes for the regular January 2011 meeting were approved as written, with one abstention.

FINANCIAL STATEMENTS:  Resolution #34-12, approving the financial statements for February 2012, was unanimously approved.

BILLS AND VOUCHERS:  Resolution #35-12, approving the bills and vouchers for February 2012, was unanimously approved.

HUMAN RESOURCES REPORT:  Resolution #36-12, approving the appointments and resignations for February 2012, was unanimously approved. 

DIRECTORS REPORT: 

The opening event/ribbon cutting for the new branch at Rutgers / Camden is being planned for April 4.   The staff for the new branch starts work on March 14 with orientation sessions planned by the Library system and Rutgers.  Shelving of the opening day collections and stocking of the branch will begin at the end of the week.  Ms. Devlin expressed thanks and appreciation for all staff involved with planning for the new branch.

Sheriff’s officers will no longer provide security services at the Ferry Avenue Branch in the evenings.  An agreement is being put into place for Camden City officers to be present at the branch from 4-8 pm on evenings when the branch is open.

The new phone system at the Voorhees and South County branches is now operational.  The Library is sharing the system with the County College.

Ms. Devlin noted that all library services, including circulation, computer use, questions answered and programming have increased in volume over last year's statistics.

CONTINUING BUSINESS:

Foundation:  A meeting has been scheduled for March 28 between the Camden County Library Foundation members and the Ocean County Library staff.  The meeting will be held at the Vogelson Branch.

Camden County Library Commission and Camden County College Letter of  Agreement:  The item was tabled prior to the meeting.

NEW BUSINESS:

Agreement between Rutgers, The State University of New Jersey, The County of Camden and the Camden County Library Commission for Management of the Paul Robeson Library at Rutgers – Camden:  Resolution #34-12 authorizing the agreement between Rutgers, The State University of New Jersey, The County of Camden and the Camden County Library Commission for Management of the Paul Robeson Library at Rutgers – Camden,  was unanimously approved.  The agreement is for a ten year period which can be renewed further for five year periods. 

Revised 2012 Budget:  Resolution #38-12, approving the revised 2012 budget, was unanimously approved.  The original operating budget proposal was approved by the Library Commission on November 28, 2011.

Temporary Budget Extension: Resolution #39-12, approving the temporary budget for the second quarter of 2012, was unanimously approved.

 Authorization for Use of Services for County Investigator Services: This resolution would approve the authorization for Use of Services for County Investigator Services.

Authorization to sign Vouchers, Requisitions and Purchase Orders: This resolution would authorize Linda Devlin and David Lisa to sign Vouchers, Requisition and Purchase Orders or documents under the direct control of the Library Commission for the year 2012, beginning on March 14, 2012.

Resolution #40-12, Authorization for Use of Services for County Investigator Services and Resolution #41-12, Authorization to sign Vouchers Requisitions and Purchase Orders were unanimously approved as a block vote.

Authorization of signers for fines and fees: This resolution would authorize Linda Devlin and David Lisa as signers on the (Fines and Fees) checking account maintained at TD Bank.

Authorization of signers for petty cash: This resolution would authorize Linda Devlin, David Lisa and Lisa Bicking as authorized signers for the petty cash account maintained at TD Bank. This account requires that checks be signed by two of the three people listed.

Resolution #42-12, Authorization of Signers for Fines and Fees and Resolution #43-12, Revision of Fines and Fees Policy – CIR-8, were unanimously approved as a block vote.

Revision of Fines and Fees Policy – CIR-8:  Resolution #44-12, approving the revision of Fines and Fees Policy – CIR-8, to remove language that indicates that fax services are only provided at the Ferry Avenue Branch, was unanimously approved. 

Agreement for Police Services between Camden County Library System and the City of Camden: Resolution #45-12, authorizing the Camden County Library Commission to enter into an Agreement for Police Services between the Camden County Library Commission and the City of Camden, was unanimously approved.

OTHER COMMISSION BUSINESS: Nominations for officers for the Library Commission will be carried over until the April meeting.

The meeting was adjourned.

There was a motion to re-open the meeting to hear further comments from the public.

Karl Walko reiterated that from the union’s point of view, the gap between what the County wants and what the union wants is not insurmountable.  He felt that an agreement could be reached in the not too distant future.

The meeting was adjourned.

Respectfully submitted,

 

Linda A. Devlin

  

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