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Library Commission Minutes - April 2012

CAMDENCOUNTY LIBRARY COMMISSION

MEETING MINUTES

DATE:  April 10, 2012

LOCATION: Vogelson Regional Branch Library

PRESENT:  Pat Abusi, Nancy Costantino, Joyce Ellis, Barbara Laynor, Linda Devlin. County Counsel:  Catherine Binowski.  Staff:  Lisa Bicking, Lauren Callahan, David Lisa, Karen Popelak.

The regular meeting of the Camden County Library Commission was held in compliance with Open Public Meeting Act N.J.S.A. 10:4-6 to 10:4-12.

Vice-President Costantino called for a motion to change the order of the meeting to allow the Public Portion of the meeting first since there were members of the public present.   Commissioner Abusi presented the motion, it was seconded by Commissioner Ellis and it was unanimous in favor of changing the order of the meeting.

PUBLIC PORTION:

There were no comments from the public.

MINUTES:  Commissioner Ellis presented a motion to accept the minutes, it was seconded by Commissioner Abusi and the minutes for the regular March 2011 meeting were approved as written, with one abstention from Commissioner Laynor.

Ms. Devlin recognized David Lisa, the new Associate Director for the Camden County Library System and Barbara Laynor, the new Camden County Library Commissioner.

FINANCIAL STATEMENTS:  Commissioner Abusi presented a motion to accept the financial statements, it was seconded by Commissioner Ellis and Resolution #46-12, approving the financial statements for March 2012, was unanimously approved.

BILLS AND VOUCHERS:  Commissioner Ellis presented a motion to accept the bills and vouchers, it was seconded by Commissioner Abusi and Resolution #47-12, approving the bills and vouchers for March 2012, was unanimously approved.

HUMAN RESOURCES REPORT:  Commissioner Abusi presented a motion to accept the appointments and resignations, it was seconded by Commissioner Ellis and Resolution #48-12, approving the appointments and resignations for March 2012, was unanimously approved. 

DIRECTORS REPORT: 

Ms. Devlin noted that today is National Library Day, part of National Library Week where workers are recognized for their commitment to library services.  She thanked the Camden County Library staff for their dedication and hard work.

An opening event for the Library System's eighth branch on the campus of Rutgers-Camden was held on April 4.  Customers started using the branch immediately upon opening at 2:00.

The library’s new website was unveiled on March 29th.  The website was created using DRUPAL so it can be easily edited and is compatible with the County website.  Ms. Devlin will be doing a director’s blog that will change frequently to help publicize library resources and services as well as to make clear the value of libraries in the lives of the residents—as a valuable County service.

The Ferry Avenue Branch continues to be closed in the evenings pending Camden City Council approval of an agreement to provide City officers for security.  Approval is expected at the Council's April 10 meeting and evening hours should be resumed by April 16th. Camden City officers will be present at the branch from 4-8 pm on evenings when the branch is open.

Changes continue as the Library System moves toward a system wide facilities maintenance approach.  The South County and Ferry Avenue Branches will start to receive cleaning services under the County Maintenance contract with Meridian effective May 1.  Staff who work at these facilities will be transferred to the Vogelson Branch effective this date and deployed as needed to other branches as needed.  Two vacant maintenance positions will be eliminated. 

The volunteer luncheon will be held on Wednesday, April 11 at 1:00 if any commissioners would like to attend.

Staff Day is scheduled for May 9 and commissioners are encouraged to attend.

Library system statistics continue to increase in all areas.

Commissioner Ellis commended Ms. Devlin and the staff for the opening of the Rutgers Branch.  Vice-President Costantino echoed her sentiments and congratulated the staff on National Library Week.

CONTINUING BUSINESS:

Foundation:  There was a Foundation meeting on March 28.  This meeting was with officials from the Ocean County Library and their Foundation.  Ocean County has a very successful Foundation and we gained a lot of information from them during this meeting.  The initial foundation board for filing purposes is Ted Brennan, Freeholder Cream, and Judge Vogelson.  The goal is to be prepared to file the paperwork for incorporation within the next month and to start to look at potential board members.

Camden County Library Commission and Camden County College Letter of Agreement

Commissioner Abusi presented a motion to accept the Camden County Library Commission and Camden County College Letter of Agreement and it was seconded by Commissioner Ellis.  The resolution had been tabled at the March 2012 meeting.  The original Letter of Agreement was approved at the October 2011 meeting and sent to the College.  This document was found to have not been consistent with previous agreements and has now been revised to mirror previous agreements. Resolution #49-12, approving the Letter of Agreement, was approved with one abstention from Barbara Laynor. 

NEW BUSINESS:

Public Service Policy – CIR-1 – Library cards for residents/free cards, to give faculty and staff who work at the Rutgers University, Camden Campus and Rutgers Camden students who reside at the Camden campus borrowing privileges with the Camden County Library System:   Commissioner Abusi presented a motion to accept Public Service Policy – CIR-1and it was seconded by Commissioner Ellis.  There were two changes made to add a one-year card for borrowing privileges to faculty and staff who work at Rutgers University, Camden Campus and Rutgers Camden students who reside at the Camden campus. 

There was a question about the name of the Rutgers Branch and it will be dedicated to Nilsa Cruz Perez at an upcoming ceremony.

There was a question about the collection at Rutgers and Ms. Devlin noted that the collection will contain the most popular items in fiction, non-fiction, and DVDs.  It also houses a children’s collection

Resolution #50-12, approving the revised Public Service Policy – CIR-1, was unanimously approved. 

Staff Achievement Awards:  Nominations for Staff Achievement Awards were presented to the commission.  Staff Kelly Davenport from Adult Services, Jodi Ferrari and Glen Slawsky from Ferry Avenue, Diana Fults and Margaret Szvetecz from South County, Janice Masud Paul, Jim Mueller, and Maureen Wynkoop from Information Technology were all nominated for contributions made towards developing the library’s new website.  They will each receive a Target gift card, one hour of compensation time and recognition at Staff day.  Commissioner Abusi presented a motion to accept the Staff Achievement Awards and it was seconded by Commissioner Ellis.  It was unanimous to approve the Awards.

OTHER COMMISSION BUSINESS: Nominations for officers for the Library Commission were presented by Vice-President Nancy Costantino.  Commissioner Robert Weil was nominated for President and Commissioner Pat Abusi was nominated for Vice-President. 

CLOSED SESSION:  Commissioner Abusi presented a motion to go into closed session and it was seconded by Commissioner Ellis. Resolution #51-12 approved closing the meeting to discuss personnel issues in accordance with C10:4-13 of the Open Public Meetings Act.

The commission meeting was open to the public.

Commissioner Abusi presented a motion to adjourn the meeting and it was seconded by Commissioner Ellis. The meeting was adjourned.

Respectfully submitted,

 

Linda A. Devlin

April 11, 2012

  

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