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Library Commission Meeting Minutes January 2012

CAMDEN COUNTY LIBRARY COMMISSION

MEETING MINUTES

DATE:  January 23, 2012

LOCATION: Bellmawr Library

PRESENT:  Pat Abusi, Nancy Costantino, Joyce Ellis, Susan Bass Levin, Robert Weil, Linda Devlin. County Counsel: Catherine Binowski.  Staff:  Lisa Bicking, Lauren Callahan, Karen Popelak.

The regular meeting of the Camden County Library Commission was held in compliance with Open Public Meeting Act N.J.S.A. 10:4-6 to 10:4-12.

CLOSED SESSION:  Resolution #1-12 approved closing the meeting to discuss personnel issues in accordance with C10:4-13 of the Open Public Meetings Act.

The commission meeting was open to the public.

MINUTES:  The minutes for the regular December 2011 meeting were unanimously approved as written.

DIRECTORS REPORT:

Interviews have been completed for the new Rutgers branch.  Ms. Devlin has nominated the Langans for the 2012 NJLA Library Champion Award.

Vogelson Branch Manager Bill Brahms is the co-author of a new Images of America series book on the history of Haddon Township.  The book is available for sale at the Haddon Township and Voorhees branches.  Sales benefit the Library System and the Haddon Township Historical Society.

FINANCIAL STATEMENTS:  Resolution #2-12, approving the financial statements for December 2011, was unanimously approved.

BILLS AND VOUCHERS:  Resolution #3-12, approving the bills and vouchers for December, was unanimously approved.

HUMAN RESOURCES REPORT:  Resolution #4-12, approving the appointments and resignations for December, was unanimously approved.

CONTINUING BUSINESS:

Foundation:  Ms. Devlin will be meeting with staff of the Ocean County Library to gather information regarding their foundation.

NEW BUSINESS:

Annual Reorganization Items:

    Delegating authority to make library purchases and contracts under $17,500 to Director:  This resolution delegates authority to the Library to make, negotiate or award purchases, contracts for agreements up to $17,500 in accordance with NJSA 40A:11-3(1) beginning on January 1, 2012.

    Authorization to sign Requisitions, Vouchers and Purchase Orders:  This resolution authorizes Linda Devlin to be the authorized signer on all requisitions, vouchers and purchase orders or documents under the direct control of the Library Commission for the year 2012, beginning on January 1, 2012.

Resolution #5-12 and #6-12 were unanimously approved as a block vote.

Associate Director Recommendation:  Resolution #7-12, approving the provisional appointment, per Civil Service Commission regulations, of David Lisa to the position of Associate Director of the Camden County Library System effective on a mutually agreeable date with the Library Director or her representative and Mr. Lisa, was unanimously approved.  Mr. Lisa will be hired as a full-time exempt-level employee at a salary to be mutually agreed upon.

Supervising Library Assistant Recommendation for Rutgers:  Resolution #8-12, approving the provisional appointment, per Civil Service Commission regulations, of Victoria Burr to the position of Supervising Library Assistant effective on a mutually agreed upon date between Ms. Burr and the Library Director or her representative, was unanimously approved.  Effective the date of promotion, Ms. Burr’s hourly salary will be increased as agreed upon per the Council 10 Supervisory Bargaining Unit Agreement.

Award of Non-Fair and Open Contract – Ingram:  This resolution authorizes the award of a non-fair and open contract for various library materials from Ingram Library Services in an amount not to exceed $475,000.

Award of Non-Fair and Open Contract – Midwest:  This resolution #10-12 authorizes the award of a non-fair and open contract for various library materials from Midwest Tapes in an amount not to exceed $380,000.

Award of Non-Fair and Open Contract -  Innovative Interfaces:  Resolution #11-12 authorizes the award of a non-fair and open contract for maintenance of an integrated online library system in an amount not to exceed $104,052.

Resolutions #9-12, #10-12 and #11-12 were unanimously approved as a block vote.

Add item of revenue to 2012 budget—Dennis donation:  This resolution adds additional funds in the amount of $15 to the 2012 budget from donations to the Library in honor of previous Associate Director Debbie Dennis upon her retirement.

Add item of revenue to 2012 budget—Blackwood Grange Donation:  This resolution adds funds in the amount of $99 to the 2012 budget from donations to the library from Blackwood Grange.

Add item of revenue to 2012 budget—Knetz Donation: This resolution adds additional funds in the amount of $100 from donations to the Library in memory of Edith Knetz, Camden County Library volunteer.

Resolutions #12-12, #13-12 and #14-12 were approved as a block vote.

Holidays and Closings – Revised:  Resolution #15-12, approving the revised Holidays and Closings for 2012, was unanimously approved.

Resolution acknowledging the resolution of the Camden County Board of Chosen Freeholders that is anticipated on January 26, 2012 that will dissolve the Camden County Cultural and Heritage Commission:  Resolution #16-12, acknowledging the resolution of the Camden County Board of Chosen Freeholders that is anticipated on January 26, 2012 that will dissolve the Camden County Cultural and Heritage Commission, was unanimously approved.

Layoff plan – Cultural and Heritage Commission:  Resolution #17-12, approving the submission of a layoff plan to the New Jersey Civil Service Commission, pending approval of the dissolution of the Cultural and Heritage Commission by the Camden County Board of Chosen Freeholders that is expected to occur on January 26th, 2012, was unanimously approved.

Update Public Service Policy: CIR-8 – Fines and Fees:  Resolution #18-12, approving the update of Public Service Policy CIR-8-Fines and Fees, was unanimously approved.  The change lowered the amount charged for flash drives from $10.00 to $7.00.

Acceptance of Alibris Grant:  Resolution #19-12, resolving to accept the grant from Alibris.com for the purchase of library materials in an amount not to exceed $1,000.00, was unanimously approved.

Recommendation for Hire – Principal Librarian – Head of Adult Services, Vogelson – 35/hrs./wk:  Resolution #20-12, approving the provisional appointment, per Civil Service Commission regulations, of Rosemary Scalese to the full time position of Principal Librarian effective on a mutually agreed upon date between Ms. Scalese and the Library Director or her representative, was unanimously approved.  Effective the date of promotion, Ms. Scalese’s hourly rate will be increased in accordance with the AFSCME 1454 Bargaining Unit agreement.

PUBLIC PORTION: There were no members of the public present.

OTHER COMMISSION BUSINESS:  Nominations for officers for the Library Commission will be carried over until the February meeting.

The meeting was adjourned.

Respectfully submitted,

Linda A. Devlin

The next commission meeting will be held on Tuesday, February 14 at 6:30 at the Vogelson Branch.

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